Manage and Edit pages

Once you have created a page you might want to change it at a later date, edit some of the text, change a picture, or add additional information. You might also want to change where that page appears in your menu or even delete the page entirely. All of this can be accessed through the Edit Page Facility within the Manage Pages module.

If you have already added a page to your system you will be familiar with the Edit Page Facility. It is virtually identical to the Add Page Facility. The major difference is the addition of a Review Revisions option at the top of the screen that allows you to review any previous revisions of this page and revert back to this revision if necessary.

Getting Started

To edit an already existing page on your website go to Site Management > Manage Pages.
Locate the page that you want to edit and click on the name of that page under Page List.
This will take you into the Edit Page facility. If you have already added a page to your site you will be fairly familiar with the options on this page.
On the Edit Page screen you can change any of the fields displayed. To change a field simply click in the field. If it’s a text field just change the text. If it’s a drop down list, choose the appropriate option of the drop down list.
To view previous revisions to this page, click on the View Revisions button. Select the Revision that you want to look at by clicking 'Preview'. If you would like to change the page to be the same as a previous revision, click 'Load',
To edit the actual text that is appearing on this page on your site, go to the Main Content area and just type over any text that is currently there or edit existing text using your keyboard and the WYSIWYG Editor. You can replace text, remove text, add new text, correct spelling mistakes, update text, or format text to make bold or underlined, etc. You can also add, delete or change images.
When you are finished making your changes, click either the Save & Preview or Save & Publish button, and your changes will take effect immediately. It’s just like editing and saving a word document!

For more information on using the WYSIWYG Editor please refer to following documentation:

Overview of the Edit Page Facility

As mentioned previously, the Edit Page Facility is virtually identical to the Add Page Facility. If you have already added a page using cmsadvantage you should be familiar with this screen. The major difference is the addition of a Review Revisions option at the top of the screen that allows you to review any previous revisions of this page and revert back to this revision if necessary.

Section 1: General Page Information

View Revisions

Allows you to view any previous revisions that have been made to this page.

To view revisions to your page, click on the View Revisions button. This will list out all revisions that have been made to that page, along with the date and time of the revision. Click on 'Preview' to take a look at a particular revision.

To revert to the previous version click the Load option. You can then edit this previous revision and save your changes.

Change Your Template

Displays the name of the template that is currently selected for this page. To change the template click on the View Templates button and select a new template.

Page Title

This is the name of your page as it will appear in your website's menu. Click in this field and simply retype the page name if you need to change it.

Note:
Page titles should be kept as short as possible to avoid overcrowding your menu, particularly if you have a lot of pages in your website.

Page titles should be unique to your site.

Redirect

If you wish to link directly to another page from your website to another page within your site or an affiliate organisation, or to a document, such as a PDF, use the Redirect option. Select the appropriate option from the drop down list provided. If you want to link to another website, choose External Link from the drop down list and type in the URL (web address). If you just want to create a page within your own website leave this field as ‘No – This is not a redirected page!’

Page Hierarchy (Menu):

Select where you would like this new page live in your page hierarchy (menu). If you would like the page to appear in your main menu, then select Top Level. Or, if you would like it to be a sub page (a page grouped under another page in your menu) then select the name of that page from the drop down list. For instance, if you would like the page ‘Our Staff’ to sit under ‘About Us’ on your website, select ‘About Us’ from the drop down list.

Publish and Expiry Dates:

If you would like this new page to only appear on your website for a short period of time, tick the SCHEDULE box and set a publish and expiry date. This is useful when advertising one off events.

Section 2: Page Content

Page Type

The Page Type field allows you to specify whether the page you are creating is a Web Page, a Form, a Site Map, an RSS Feed, etc. In most cases you will be creating a web page. If you have already created a form and would like this page to display the form, then select Form from the dropdown list.

Main Content

This is where the main content of your page is placed. To edit your content, click in the large text area and begin typing. To remove text, simply highlight the section of text you would like to remove and hit delete or backspace.

You can select which font and style you want the text, change font colour, and add images and links just like a word document. You don’t need to know any HTML or programming to use the WYSIWIG Editor.

For further information on adding content using the WYSIWYG Editor please refer to the following documents:

Section 3: Search Engine Information

Search Engine Information is information that is entered so your site will have maximum exposure on the Internet. This information is used by search engines when matching your site to web enquiries. They are inserted into the HTML code of your website and are not visible to a user looking at your site.

Meta::Title:

The Meta title is shown at the top of the browser window, as well as in search engine results. Please enter the title for your page in this field, usually your organisation name followed by the name of the page. For example, ‘Organisation X Staff Information’.

Meta::Keywords

Search engines use these keywords in their searches to rank websites according to relevance. Enter any relevant keywords to your organisation, separating them by a comma each time. For instance, if your company sells hats and you are creating a products page you might want to list your company name, the main types of hats you sell, and whether they are low priced, high quality or sun safe, etc. Basically anything you think your clients might enter into a search engine if they were looking for products of this nature.

Meta::Description

This is usually listed in search engine results underneath the title of your page. Enter a short, informative description that is specific to your company and your page. Using the previous example, you could say ‘Stockists of Premium Quality Hats’.

Section 4: Page Configuration

Ranking:

Allows you to change the order that the page appears in the website menu. You can enter any number between 0 and 1000, with the highest number being displayed first in your menu. It is suggested that you separate pages by increments of 50 so that if at a later date you insert another page you do so easily without having to alter the page rankings. To change a page ranking just click in here and type in a new ranking. Its a good idea to figure out what page ranking you would like to do while your still at the Manage Pages screen. That way you can see all the page rankings for the pages on your site. Once your in the Edit Page Faciility you can't see what the page rankings for other pages are.

Example of Page Rankings.

A client wants to have the following Comedians appear listed in the menu in the same order as shown on the left. In this case you should set the page ‘Mike van Acker’ to have a ranking of 950, ‘Fred Lang’ to 900, ‘Andrew Nason’ to 850 and Mark McConville to 800. Now if you want Andrew Nason to appear between ‘Mike van Acker’ and ‘Fred Lang’ then all you need to do is change the ranking to a number between 900 and 950. A little preparation will make your life much easier down the track.

Status of Page

Page status allows you to enable or disable a page. For example if you create a page that you no longer want on your site, rather than deleting it you can disable it and it will not appear in the website menu. This way if you change your mind you can enable the page again. This is particularly useful if you have events that happen annually and you only want to advertise them for a few months each year. Instead of creating the page again every year, you can just disable and enable it.

If a page is disabled, you can choose to link directly to the page from another page in your website. This will allow you to create a complex website with lots of information without clogging up the menu with hundreds of pages.

Another example of the usefulness of this feature is if you start creating a page but you have to attend to another matter, you can simply disable the page while you are working on it and it won’t appear on your website, leaving you free to return to it when you have the time.

Password Protection

Change this option to ‘Yes’ if you wish this page to be accessible only by password, for example, a member’s only section.

Section 5: Save, Preview and Publish.

When you are finished adding all the necessary information, press the Save & Preview button if you would like to save your work and preview your page. If you are finished editing your page, click Save & Publish .

Note:

Your login to cmsadvantage expires after 20 minutes of inactivity. That is, if you are logged intocmsadvantage and do not do anything for 20 minutes then you will automatically be logged out and anything that you have been working on that hasn’t been submitted will be lost. So if you are adding a new page or making changes and get called away from your desk for longer than 20 minutes, your new information will be lost. It is a good idea to regularly Submit a page even if your only halfway through making changes if you think you might get called away. If you don’t want anyone to be able to see your half finished work, simply set the Page Status to Disabled before clicking on Submit.